Privacy Notice

Effective as of 12/2020 

We take protecting your personal data very seriously and consequently strive to inform you comprehensively on the processing of your personal data. The following data privacy policy is designed to inform you about the type and scope and purposes of the processing of your personal data when using our website www.bildungscampus.hn or contacting us in any other form. 

As a rule, we only collect your personal data directly from you. The statutory basis is, in particular, the EU General Data Protection Regulation (GDPR). 

1. Controller  within the meaning of Article 4 (7) GDPR 

Controller for the following processing of personal data within the meaning of Article 4 (7) GDPR is the:  

Schwarz Campus Service GmbH & Co. KG Stiftsbergstraße 1 74172 Neckarsulm

Phone: +49 7132 30 78 77 77 
E-mail: scs-km*Den Text zwischen den * loeschen, dies ist ein Spamschutz*@mail.schwarz 

2. Communication by e-mail/phone/mail 

2.1 Purposes of data processing / legal bases 

We treat all personal data which we receive from you by e-mail/phone/mail confidentially. We use your data solely for the purpose of processing your inquiry.

The legal basis for data processing is Article 6 (1) (f) GDPR. Our legitimate interest in the data processing arises from the objective of answering any of your inquiries and resolving any issues you may have and thus ensuring and improving your level of satisfaction.

When you contact us and provide us with personal data as part of initiating a contract, then Art. 6 (1)  l(b) GDPR constitutes the legal basis for the data processing.

2.2 Recipients / categories of recipient  

As a rule, we do not transfer the data to third parties outside Schwarz Campus Service GmbH & Co. KG. We may, where necessary for the processing of your inquiry, transfer your data to the necessary extent to other companies within the Schwarz Group. 

In exceptional cases, we will have a processor process the data on our behalf. Such processors are carefully selected and bound by contract pursuant to Article 28 GDPR. 

2.3 Obligation to provide your data 

You are under no statutory or contractual obligation to provide personal data to us. If you however chose not to provide us with the data required for the processing of your inquiry, we may not be able to process your inquiry or respond to your concerns. 

Storage time / criteria for determining storage time 

We delete or securely anonymize all personal data we receive from you when you make inquiries no later than 90 days after the final  response  is sent to you. The information is retained for 90 days in case you contact us again after receiving a response from us on the same matter and we need to refer to our previous correspondence. Based on experience, we generally do not receive any questions concerning our responses after 90 days. If you assert your rights as a data subject, your personal data will be stored for three years after the final response in order to document the fact that we provided you with comprehensive information and that the legal requirements have been met. 

Personal data that you transfer to us as part of initiating or performing a contract is stored for a period of twelve years owing to preservation of evidence and storage obligations. 

3. Data that we process when you visit our website 

3.1 Purposes and legal basis of processing 

When you visit our website, log files including the following content are created:

  • The website from which the access occurred;
  • the IP address; 
  • the date and time of access; 
  • file request of the client; 
  • the http response code; 
  • the transferred data volume; 
  • the information on browser type and version and operating system of the requesting computer. 

The legal basis for data processing is Article 6 (1) (f) GDPR. Our legitimate interest in the data processing arises from the objective of protecting our systems and preventing misuse and fraudulent behavior for each access to this website.

We may process your personal data where necessary for the preparation and / or performance of a contractual relationship on the basis of Article 6 (1) (f) GDPR. 

3.2 Recipients / categories of recipient 

In exceptional cases, we will transfer your personal data to Schwarz IT KG, Stiftsbergstraße 1, 74172 Neckarsulm, Germany for support and maintenance reasons, as the website is hosted on servers provided by the Schwarz IT KG on our behalf. 

3.3 Obligation to provide your data 

You are under no statutory or contractual obligation to provide personal data to us. For technical reasons, the aforementioned data is however processed upon accessing our website. If you chose to no longer provide us with your data, this can only be ensured if you no longer use our website.  

3.4 Storage time 

We store the aforementioned data for a period of 30 days. 

4. Reservations and booking of AULA/locations on the Bildungscampus Heilbronn  

4.1 Purpose of data processing and legal basis ;

We treat all personal data which we receive from you as part of the reservation and/or booking of locations confidentially. We use your data solely for the limited purpose of processing your reservation and/or booking and, where necessary, to draft the corresponding contracts. The legal basis for data processing to conclude an event agreement is Article 6 (1)  l(b) GDPR.

The legal basis for data processing beyond conclusion of a contract is Article 6 (1)  l(f) GDPR. Our legitimate interest in the data processing as Schwarz Campus Service GmbH & Co. KG arises from the objective of enabling and processing reservations and/or bookings of our locations by customers/business partners. This also includes that we collect data of our existing customers/business partners upon entering into an agreement with us as well as for resource planning for keeping internal statistics. 

4.2 Recipients / categories of recipient  

As a rule, we do not transfer the data to third parties outside Schwarz Campus Service GmbH & Co. KG. We may, where necessary for the processing of your inquiry, transfer your data to the necessary extent to other companies within the Schwarz Group. 

In exceptional cases, we will have a processor process the data on our behalf. Such processors are carefully selected and bound by contract pursuant to Article 28 GDPR. 

4.3 Storage time / criteria for determining storage time

The personal data that you provide us with as part of the reservation/booking of locations are stored for as long as it is required for the performance of the contractual relationship or within the above mentioned legitimate interest. You may have your data erased at any time, if and insofar as the erasure of such data does not preclude compliance with a legal obligation (e.g., statutory evidence and storage obligations covered by the German Commercial Code and the Fiscal Code of Germany). 

5. Your rights as a data subject 

You have the right to obtain information, free of charge, about the personal data stored about you , pursuant to Article 15 (1) GDPR. 

Provided that statutory requirements are met, you have the additional right to rectification (Article 16 GDPR), erasure (Article 17 GDPR) and restriction of processing (Article 18 GDPR) of your personal data. 

Provided that the data processing is based on Article 6 (1) (e) or (f) GDPR, you have a right to object under Article 21 GDPR. If you object to data processing, the controller shall cease future processing unless the controller can provide compelling and legitimate grounds for a further processing which override the data subject's interests in the objection. 

If and insofar as you yourself provided the processed data, you have the right to data portability pursuant to Article 20 GDPR. 

If the data processing is carried out on the basis of consent granted pursuant to Article 6 (1) (a) or Article 9 (2) (a) GDPR, you may revoke that consent at any time with effect for the future without this affecting the lawfulness of the previous processing. 

In the aforementioned cases, please contact our data protection officer in writing or by e-mail if questions or complaints arise. You also have the right to lodge a complaint with the data protection supervisory authority. The data protection supervisory authority located in the state in which you live or where the controller is headquartered. 

6. Contact Data Protection Officer 

Should you have further questions regarding the processing of your data or the exercise of your rights, you can contact the data protection officer of the controller: 

Schwarz Campus Service GmbH & Co. KG 
- Data protection officer - 
Stiftsbergstraße 1 
74172 Neckarsulm  Germany

E-mail: datenschutz*Den Text zwischen den * loeschen, dies ist ein Spamschutz*@mail.schwarz 

 

Compliance 

Compliance today is more complex than ever. In a global environment, we are facing growing legal challenges. That’s why we are constantly adapting our processes and systems to the legal framework. To emphasize the significance of compliance for us, we have anchored it as a corporate principle: 'We comply with applicable law and internal guidelines.' Compliance is thus an established part of our corporate culture. We have a compliance management system in place that allows you as a customer, business partner or company employee to act in accordance with uniform and binding structures. 

It is important to identify potential misconduct at an early stage to ensure that we can live up to our corporate principle. One way of how we achieve this, is by having potential compliance violations reported to us. A compliance violation exists if applicable law or internal policies are violated in Germany or abroad by our employees or vis-a-vis our employees in the performance of their duties. Such violations include corruption, competition and antitrust offenses, data privacy violations, as well as accounting, financial and tax offenses. To detect compliance violations and be able to prevent them, we rely not only on our employees, but also on our customers and business partners. Should you notice any sign of a compliance violation, you can make a report through various channels. Regardless of the method you choose to raise your concern, we assure you that every report will be handled in strict confidentiality – even anonymously if you so desire. 

Compliance Officer 

Please contact our Compliance Officer to raise serious concerns regarding compliance violations, or if you have questions on the topic of compliance in general. 

Schwarz Campus Service GmbH & Co. KG 
Compliance 
Stiftsbergstraße 1 
74172 Neckarsulm Germany 
E-mail: compliance*Den Text zwischen den * loeschen, dies ist ein Spamschutz*@mail.schwarz 

Online reporting system 

As an additional reporting option to provide information on potential compliance violations, we have established an online reporting system. All incoming information is processed by our Compliance Officer. 

Our online reporting system is an Internet-based application and can be accessed from any Internet-enabled device via the following link: Online reporting system 

Compliance Counsel 

We invite you to direct your concerns to our external compliance counsel, Dr. Margarete von Galen. You may contact her at any time and report information on potential company-related or employment-related criminal acts and offenses. We assure you that Dr. von Galen will carefully review the details of your report and forward your report to our compliance officer if there is concrete evidence indicating a compliance violation. As our external compliance counsel, Dr. van Galen is bound to professional secrecy. She will only forward your personal information to us with your express consent. 

Contact 

Dr. Margarete Gräfin von Galen 
Certified criminal law specialist 
Mommsenstraße 45 Germany - 10629 Berlin 
Phone: +49 30 31 01 82 0
Fax +49 30 31 01 82 20 
E-mail: galen*Den Text zwischen den * loeschen, dies ist ein Spamschutz*@galen.de

It is of great importance to us to carefully and confidentially review all indications of compliance violations, and to counteract attested misconduct in a firm and appropriate manner. Please note that matters without connection to non-compliance cannot be dealt with via this process.

February 2019 

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